The Trading module is used to enter transactional information.
TELUS Crop Management Standard customers can use the trading module to enter monies received or paid out that they want to allocate to fields. A typical example of this would be to share the income of a subsidy payment across the arable fields.
Advanced customers can use the trading module to enter purchase and sale invoices. This will inform the stock module and average pricing calculations.
The options available in trading will vary depending on your level of TELUS Crop Management subscription, so the pages in this section are split:
Adding a trade – Standard Users
Before you can add a trade, you will need to have added any required trade types. For more information, see Trade types.
To add a trade from the Trading Module:
Select + New Trade
Select a trade type
Select a cash trade type (these are the trade types you have added in Setup Trade Types)
If necessary, adjust the stock period
Select a date
If required, enter an additional reference and select or enter a company
Enter a value
Select the tick to confirm
The trade will now be visible in your trading module. To allocate this cost or income to fields:
Select the trade created
Select the ‘Cropping Records’ section
Select the relevant fields
Select the tick to confirm field selection
Select the tick to confirm trade details.
Adding a trade – Advanced Users
The trade types ‘Stock Purchase’ or ‘Stock Sale’ should be used to enter purchase or sale invoices, where specific products with unit values are being traded on or off farm.
The trade types ‘Credit (Purchase)’ or ‘Credit (Sale)’ should be used to enter credit notes for return of specific products with unit values.
The trade types ‘Miscellaneous Payment’ or ‘Miscellaneous Receipt’ should be used for occasions where a cost or income needs to be attributed to fields, but without being associated to a specific stock product. Examples of this type of trade could include income from an environmental scheme, or the costs of drainage.
Before you can add a miscellaneous trade, you will need to have added any required trade types in setup.
To add a stock purchase, sale, or credit note trade
From the trading module:
Select + New Trade
Select a trade type
If necessary, adjust the stock period
Select a date
Enter an invoice or credit note number
Select or enter a company
If required, select a delivery or return date
Select the tick to confirm and proceed
You will be taken to the trade drawer. To add products:
Select the ‘Products’ section
Select the required products
The default selection is to work in quantity and unit price. If you prefer to enter details as packs, select the ‘Packs’ selector.
Enter the quantity and unit price, or the pack size, quantity, and price, as appropriate
Select the tick to confirm product amounts and prices
Select the tick to confirm trade details.
To add a miscellaneous payment or receipt trade
From the trading module:
Select + New Trade
Select a trade type
Select a cash trade type
If necessary, adjust the stock period
Select a date
If required, enter a reference and select or enter a company
Enter the payment or receipt value
Select the tick to confirm and proceed
You will be returned to the trading module. To assign the payment or receipt to specific fields:
Select the trade you have just added
Select the ‘Cropping Records’ section
Select the relevant fields
Select the tick to confirm field selection
Select the tick to confirm trade details
To view a trade in field records
Once a trade is entered against fields, it can be viewed through the field record in the ‘Margin’ section, or in the field gross margin report.
Receipts will appear in the ‘Outputs’ section, and payments will appear in the ‘Fixed Costs’ section.
Trading Companies
All users
When you add a trade, there is the option to enter or select a trading company.
To add a new company to trade with, type the company name into the box. The drop-down option underneath the type box will show ‘Add: [New Company Name]’. Click on the drop-down to add your new company to your trading company list.
Any trading companies you have previously used will be visible in a drop-down list and can be selected as normal.
Advanced customers
You can add trading companies using the steps above, or using the following steps from the setup module:
Select Trading Companies
Select + New Trading Company
Enter a company name
If required, enter company address details
Select the tick to confirm
Editing trade information
Once a trade has been created, details can be edited by selecting the appropriate section of the page.
Within ‘Stock Purchase’, the invoice number, invoice date, company, and delivery date may be adjusted.
Within the ‘Products’ section, you can add or remove products, and adjust quantities and prices. Switching the packs-units selector will cause any quantities and prices entered to be lost, so take care before changing this.
For more information on adding trade types for miscellaneous payments and receipts, see Trade types.
Trade Types
Trade type – Standard Users
A trade type allows you to categorise incomes or expenditures that you wish to add to the trading module. Trade types are added under two categories: ‘Miscellaneous Payment’ or ‘Miscellaneous Receipt’
A Miscellaneous Payment trade allows you to allocate a cost to field records. For example, you may wish to record the cost of a drainage operation in certain fields. In this example, you would add a trade type under ‘Miscellaneous Payment’ called ‘Drainage costs’ and then create a trade with the total value and correct fields associated.
A Miscellaneous Receipt trade allows you to attribute an income to field records. For example, you may wish to record income from an environmental or stewardship scheme. In this example, you would add a trade type under ‘Miscellaneous Receipt’ called ‘Stewardship income’ and then create a trade with the total value and correct fields associated.
To add a trade type
From the Setup module:
Select Trade Types
Select + New Trade Type
Enter a trade type name
Select whether the trade type is a payment or receipt
Select the tick to confirm
Trade type – Advanced Users
A trade type allows you to categorise incomes or expenditures that you wish to add to the trading module. There are four default options, and two customisable options.
The four default options available are stock purchase, stock sale, credit (purchase), and credit (sale).
The two further options are miscellaneous payment, for recording other field expenditures, and miscellaneous receipt, for recording other field incomes. You can further define these incomes or expenditures by adding a trade type.
A Miscellaneous Payment trade allows you to allocate a cost to field records. For example, you may wish to record the cost of a drainage operation in certain fields. In this example, you would add a trade type under ‘Miscellaneous Payment’ called ‘Drainage costs’ and then create a trade with the total value and correct fields associated.
A Miscellaneous Receipt trade allows you to attribute an income to field records. For example, you may wish to record income from an environmental or stewardship scheme. In this example, you would add a trade type under ‘Miscellaneous Receipt’ called ‘Stewardship income’ and then create a trade with the total value and correct fields associated.
To add a trade type
From the Setup module:
Select Trade Types
Select + New Trade Type
Enter a trade type name
Select whether the trade type is a payment or receipt
Select the tick to confirm